Accounts Receivable Specialist

Company: MyFlorida
Location: Saint Augustine
Posted on: June 24, 2022

Job Description:

Accounts Receivable Specialist Date: May 31, 2022 Location: SAINT AUGUSTINE, FL, US, 32085 ST AUGUSTINE, FL, US, 32080 ST AUGUSTINE, FL, US, 32084 ST AUGUSTINE, FL, US, 32086 ST AUGUSTINE, FL, US, 32092 ST AUGUSTINE, FL, US, 32095 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (_operations/human_resource_management/for_job_applicants/e_verify) .Requisition No: 654241 Agency: Military AffairsWorking Title: Accounts Receivable SpecialistPosition Number: Salary: $30,170.40 Posting Closing Date: 06/14/2022 Department of Military Affairs *** OPEN COMPETITIVE*** APPLICATION DEADLINE: 11:59 p.m. on closing date VACANCY # EDD Accounts Receivable ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA) The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida. OUR BENEFITS INCLUDE: + Health insurance + Life insurance + Dental, vision and supplemental insurance + Retirement benefits + Vacation and sick leave + Paid holidays + Opportunities for career advancement + Tuition waiver for public college courses + Training opportunities + For benefit information available to State of Florida employees, go to CONDITIONS OF EMPLOYMENT: + New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening. + New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. + The Department of Military Affairs is paid on a monthly basis. + As a CANDIDATE, you may be required to provide documentation (i.e. High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications. MINIMUM REQUIREMENTS: + A high school diploma or equivalent; AND + One (1) year of bookkeeping, accounting, and auditing experience or related field; OR + Two (2) years of administrative experience or related field. DUTIES AND RESPONSIBILITIES: + Know, understand, and comply with all current laws, administrative codes, regulations, policies, procedures, and guidance associated with the Educational Dollars for Duty (EDD) program. + Serve as a DMA EDD point of contact for DMA service members and activities, supported educational organizations, and other responsible agencies and activities for reviewing, evaluating, reconciling, and informing on EDD financial information. + Monitor, maintain and utilize required automation systems [i.e., Virtual Education Center (VEC), Integrated Emergency Operation Management System (IEOMS), Florida Accounting Information Resource (FLAIR), Share drive Files, SIB-X, AX etc.] to ensure accurate and efficient program management. + Review EDD financial figures, postings, documents and reports for accurate entry, mathematical calculation, documentation, and assignment. + Review, process, and complete service member reimbursement responsibilities. Ensure timely processing and payment receipt for all approved service member reimbursements. + Review, maintain and complete service member and educational organization debt recoupment responsibilities. Ensure timely processing and financial accountability for all established debt recoupment actions. + Prepare correspondence to Department of Financial Services (DFS), when appropriate, for implementation of all collection action. + Receive, record, and process all financial instruments (checks, money orders and vouchers) associated with the EDD program. + Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers. Prepare and process all required financial documentation and reports. + Accurately debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software. Develop and maintain other systems and tools necessary to ensure accurate and efficient program management. + Monitor and process the timely receipt and recording of student grades submitted by service members and educational organizations. + Maintain accurate contact information for all approved educational organizations. + Operate calculators, computers, copy/print/fax and other equipment necessary prepare and produce information associated with all work responsibilities. + Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as expenditures, and receivable. + Code documentation and information according to designated DMA and office procedures. Record, track, and maintain records and information according to designated DMA and office procedures. Sort, file, retain, and destroy records according to designated DMA and office procedures. + Reconcile, document, and/or report all identified discrepancies. + Provide requested financial information and resources for the continued monitoring of program funding and utilization, as well as analysis of future year budget requirements. + Process mail and other correspondence and information as required. + Maintain and support office operations and activities as required. KNOWLEDGE, SKILLS, AND ABILITIES: + Knowledge of the methods of data collection. + Ability to prepare financial statements and reports. + Ability to design and implement accounting systems. + Ability to prepare and maintain a variety of accounting records. + Ability to analyze and interpret accounting data. + Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. + Ability to plan, organize and coordinate work assignments. + Ability to communicate effectively. + Ability to establish and maintain effective working relationships with others. + Ability to utilize problem-solving techniques + Comfortability with public speaking SPECIAL REMINDERS: The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy ) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace..... click apply for full job details

Keywords: MyFlorida, Jacksonville , Accounts Receivable Specialist, Accounting, Auditing , Saint Augustine, Florida