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Senior Accounts Payable Receivable Rep

Company: University of North Florida
Location: Jacksonville
Posted on: June 24, 2022

Job Description:

Senior Accounts Payable Receivable RepPlease see Special Instructions for more details.Applicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Kristin Smith, Associate Director at kristin.smith@unf.edu. Initial review of applications will begin on 2/23/2022.Posting DetailsPosition InformationJob TitleSenior Accounts Payable Receivable RepPosition Number342100Requisition NumberB07791Position TypeSupport Staff Non ExemptClass Code5576Time-limited throughNAType of AppointmentFull-TimeFaculty Position Sub-TypeN/ALength of AppointmentN/AInternal Recruitment?NoWorking Hours8:00 am - 5:00 pmDepartmentHousing / Residence LifeOrganizationHousing / Residence LifeDivisionStudent AffairsCollegeN/AApproved Hiring Salary Range$27,406.15 to NegotiablePay BasisAnnuallyEqual OpportunityIn 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.CarnegieUNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.Faculty InitiativesThe University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.General Description / Primary PurposeThis position generally handles all departmental accounts payable. This includes inputting requisitions, processing invoices, reconciling vendor statements, processing journal transfers, reviewing encumbrance files, processing change orders, maintaining standing order requisitions, reconciling discrepancies with departments and vendors, maintaining and reconciling monthly departmental long distance logs, overseeing and reconciling P-Card accounts.This position assists with Accounts Receivable duties. This would include meeting with students, reconciling student's financial accounts, researching and processing collection accounts, processing daily deposits, assessing rent to student accounts and analyzing aging reports.This position assists the Assistant Director with reviewing monthly budgets expenditures, reconciling budget ledgers on a monthly basis, and providing other budget reports as needed. This position also assists with training on Banner and the residential management system.This position requires a positive, self-motivated person with excellent interpersonal communication skills, willing to work in an environment requiring strong emphasis on providing superior customer service in conformance with the University's mission and values.The Department of Housing and Residence Life is measured by its ability to successfully interact with students and to assist in their individual needs and concerns. To this end, the Senior Accounts Payable Receivable Representative will often be required to demonstrate a caring and patient attitude, utilize conflict resolution skills and to ensure that every effort is made to create satisfied students. This position maintains proper file documentation, along with the highest standards of professional conduct and ethical behavior.Essential DutiesJob FunctionAccounts Payablea) Responsible for input, processing and pre-auditing requests for purchases through the Banner requisition system. Check available balance as a function of the process. Work closely with Procurement, the Controller's Office and Housing Facilities area to assure accuracy of invoices. Audits invoices for compliance with terms and conditions of purchase order.b) Maintain and reconcile call records on standing order purchases.c) Maintain appropriate files on all vendors, purchase orders, and subsequent invoices.d) Review, maintain and reconciles encumbrances and determines if purchase order is still valid. Ensures encumbrance files are correct with regard to the outstanding balances on regular and blanket purchase orders outstanding.e) Responsible for reconciling, discrepancies with other campus departments and outside vendors. Correct problems as they arise in various departments on campus and with vendors. Make necessary corrections to resolve over/under payments to vendors and ensures overpayments are recoveredf) Review departmental ledger and advises Controller's department of any journal entries necessary in BannerPercentage Of Time70Job FunctionAccounts Receivablea) Assist with updating, reviewing, reconciling, assessing and correcting housing student accountb) Assist with the collection of housing accounts receivablec) Meet with students to resolve any financial issuesd) Assist with third party billingPercentage Of Time15Job FunctionBudgetary Supporta) Review departmental ledgers as it relates to expenditures for accuracy. Notifies Assistant Director of any account discrepancies or coding errorsb) Prepare journal transfer documentation for departmental transfers, correcting entries, and other entries as necessaryc) Maintain expense call record to assist in the preparation of annual operating budget requestsPercentage Of Time10Posting Detail InformationMarginal Functionsa) Typing, filing, moving and storing of records at the end of the year b) Participate in University committees and focus groups c) Keep current with accounts receivable processes and assist as directed d) Assist with housing student's check-in each semester e) Assist with housing student's sign up each springRequired QualificationsHigh school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Faculty Position Required QualificationsN/ADepartmental RequirementsThe position requires knowledge of basic arithmetic; knowledge of office practices and procedures; and knowledge of basic filing practices. Characteristics of the position include the ability to maintain fiscal records; ability to organize and file materials; ability to review fiscal data for accuracy and completeness; ability to organize and file materials; ability to review fiscal data for accuracy and completeness; ability to post, balance, and reconcile fiscal records; ability to compile fiscal data; ability to work independently; ability to work under high stress levels and employ good problem solving techniques in order to deal effectively and diplomatically with others; ability to work effectively under time constraints, ability to work with little supervision, ability to operate a 10 key calculator, a computer, various office machines and equipment and complete paperwork; ability to retrieve files stored on shelves which involves bending, stooping and reaching; ability to perform duties in confined spaces; and knowledge of policies, procedures and deadlines associated with housing and university accounting.Statement(s) of Understanding DefinitionBackground Check: This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. Responsible Employee: The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.Required Licensure or CertificationN/AMachines/Equipment used regularlyComputer, 10 Key Calculator, copier/scanner, phoneAnticipated Start Date03/21/2022Job Posting Date03/01/2022Application Review Date03/07/2022Application DeadlineOpen Until FilledYesPoint of Contact InformationKristin Smith, Associate DirectorHiring OfficialRobert Boyle, Senior DirectorLocation if not JacksonvilleN/ASpecial InstructionsApplicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Kristin Smith, Associate Director at kristin.smith@unf.edu. Initial review of applications will begin on 2/23/2022.QuicklinkSupplemental QuestionsRequired fields are indicated with an asterisk (*).This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: http://floridavets.org/benefits-services/veterans-preference/ If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?YesNoDocuments Needed to ApplyRequired DocumentsResumeCover Letter/Letter of InterestOptional DocumentsDD-214

Keywords: University of North Florida, Jacksonville , Senior Accounts Payable Receivable Rep, Accounting, Auditing , Jacksonville, Florida

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