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Accounting Assistant

Company: Virtual
Location: Jacksonville
Posted on: September 11, 2023

Job Description:

Vaco is hiring for an Accounting Assistant in Jacksonville, Florida. - This is a contract to hire role that offers 1 day/week working remotely.

Accounting Assistant

Responsible for providing primary office/multiple facility offices/finance/property management services. - This includes organizing, coordinating and approval of the financial operations of A/R, A/P, maintaining office services and financial services with efficiency, and maintaining office and financial records.

Duties / Responsibilities:

Accounts Payable:

  • Reviews all invoices for appropriate documentation and approval prior to payment.
  • Prints and obtains signatures on all account payable checks.
  • Distributes signed checks as required.
  • Acts as liaison between corporate and branch accounts payable departments.
  • Answers all vendor inquiries.
  • Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
  • Assists Corporate Financial Officers and branch personnel, as necessary.
  • Assembles and processes overnight shipments to branches.
  • Assists with monthly closings.
  • Performs filing and coping.
  • Performs other duties as assigned.
  • Prepares 1096/1099s.

    Accounts Receivable:

    • Apply customer payments.
    • Research and solve payment discrepancies.
    • Adjust accounts as needed.
    • Prepare weekly manual deposits / lockbox reconciliations.
    • Maintains daily cash/wire log.
    • Distributes daily cash reports to facilities.
    • Distributes weekly/monthly A/R aging reports.

      Skills and Qualifications:

      • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
      • Ability to identify and resolve problems in a timely manner, gathers and analyzes information skillfully.
      • Ability to prioritize and plan work activities and uses time efficiently.
      • Demonstrates accuracy and thoroughness, monitors own work to ensures quality and applies feedback to improve performance.
      • Meets productivity standards and completes work in a timely manner.
      • Adaptability to changes in the work environment, manages competing demands and can deal with frequent change, delays, or unexpected events.
      • Consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
      • Excellent attention to detail.
      • Works well in a team environment.
      • Able to work with a diverse group of people.
      • Able to handle high volume workload.

Keywords: Virtual, Jacksonville , Accounting Assistant, Accounting, Auditing , Jacksonville, Florida

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