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Billing Coordinator

Company: RF-SMART, a division of ICS
Location: Jacksonville
Posted on: September 15, 2019

Job Description:

Billing Coordinator

Jacksonville, FL

We exist to transform our customers and change lives

Summary:



We are seeking a Billing Coordinator who wants to make their mark on a growing organization. This Billing Coordinator role is a fantastic opportunity for someone who is motivated to succeed, detail oriented, and a great communicator. Being an integral part of the billing/invoicing process, you will also work beside the NetSuite Administrator for reconciliations, researching audit requests and other ad hoc projects. You will be responsible for the invoicing of all billable work in our professional services group. The ideal candidate is a self-starter who collaborates well with people with a diverse set of talents in a dynamic, fast-paced environment.

Love where you work: Our team member, Steve noted: When starting my search, a companys commitment to a good working culture was a priority. I was sold on what I learned during the interview process. Everyone happy and rowing boat together. Glassdoor reviews were incredible. Case closed!!

Job Knowledge, Skills and Abilities:








  • Ability to perform various business tasks, including data entry, creating invoices, creating spreadsheets, communicating invoice issues to management and resolving customer invoicing problems


  • Prepare and review complex monthly invoices according to company guidelines utilizing Statements of Work and Change Orders to ensure compliance with deliverable deadlines for contract types of Cost Type, Time & Material (T&M) and Fixed Price (FP) structure


  • Resolve complex invoicing issues that arise due to unique billing requirements, project adjustments or system issues, time and expense corrections, and billing rate changes to ensure the accurate and timely delivery of invoices


  • Accurate maintenance of projects, including set up, enter contract amounts, add services, billing adjustments, and expenses


  • Understand contract terms at is it relates to fee management and maintain project billing changes


  • Comply with all reasonable requests for information or meeting participation needed by the Practice Leaders and Project Managers to assist them in understanding and managing projects


  • Produce client invoices using OpenAir and performs quality assurance, inspection and necessary corrections on all invoice transactions, as they relate to specific client requirements


  • Effectively communicates with other departments or clients regarding their invoices for purposes such as clarifying specific transactions, addressing requested invoice changes, or invoice format


  • Respond to internal and external requests in regards to billing and reporting


  • Investigate and resolve billing queries including issuing credits and billing adjustments


  • Provide other departments or clients with ad hoc reports based upon data outputs


  • Establish, maintain and manage relationships with other departments and their accounts in a timely and accurate fashion


  • Assist with month end responsibilities


  • Invoice reconciliation and integration between OpenAir and NetSuite


  • Overtime may be required during heavy billing periods


  • Prepare and analyze various reporting


  • May assist with cash application postings


    Education and Experience:








    • Must have a minimum of three years of billing, accounting or administration experience


    • Strong proficiency with Excel is required


    • Knowledgeable of accounting principles and processes


    • Knowledge of NetSuite and OpenAir preferred


    • Accuracy and close attention to detail with ability to multi-task

    • Ability to work independently and exercise discretion and judgment



    • Excellent organization skills which includes the ability to execute several assignments simultaneously while dealing with a steady of seemingly conflicting requests/priorities


    • Ability to gather and review resources and select and synthesize data for reports and other written materials




      Employer does not sponsor applicants for employment visa status (e.g., H-1B visa status).






      General Information:



      The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned but rather to give personnel so classified a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. EEO





Keywords: RF-SMART, a division of ICS, Jacksonville , Billing Coordinator, Accounting, Auditing , Jacksonville, Florida

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