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Non-Profit Secretary

Company: Staffing Now
Location: Jacksonville
Posted on: April 8, 2021

Job Description:

Administrative Assistant/ Secretary (35 hours/week) $11.25/hrKey Responsibilities and Essential Functions:

  • Designs, implements and/or manages office administrative systems and procedures
  • Prepares correspondence, memos, reports, etc. for the Coordinator
  • Answers phones and directs all calls to the correct individual, taking messages if staff is not available
  • Notifies staff about meetings; records, types and distributes minutes
  • Functions as receptionist; greeting and directing walk-in clients to appropriate individuals
  • Support by tracking various grant expenditures, ordering supplies and providing meeting support (including materials, room preparation, refreshments etc.)
  • Ensures information is updated and accurate for reporting
  • Assists with monthly reporting requirements and monitoring guidelines
  • Maintain calendars and itineraries for personnel
  • Sort and delivers mail within the site
  • Maintain general office and client records as directed
  • Collaborates with team members across the organization tExperience/Position Requirements:
    • High school diploma and three to five years of experience as a proven successful, multi-tasked administrative assistant in a busy environment
    • Strong organizational and administrative abilities in order to manage multi-tasked responsibilities in a fast-paced environment
    • Must possess interpersonal skills required to build and maintain relationships in the work environment
    • Strong knowledge and understanding of Windows Applications
    • Ability to utilize computer software programs, to include but not limited to Microsoft Word, Excel, and Power Point
    • Provide guidance and assistance to the professional staff members

Keywords: Staffing Now, Jacksonville , Non-Profit Secretary, Administration, Clerical , Jacksonville, Florida

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