Non-Profit Secretary

Company: Staffing Now
Location: Jacksonville
Posted on: April 8, 2021

Job Description:

Administrative Assistant/ Secretary (35 hours/week) $11.25/hrKey Responsibilities and Essential Functions:

• Designs, implements and/or manages office administrative systems and procedures
• Prepares correspondence, memos, reports, etc. for the Coordinator
• Answers phones and directs all calls to the correct individual, taking messages if staff is not available
• Notifies staff about meetings; records, types and distributes minutes
• Functions as receptionist; greeting and directing walk-in clients to appropriate individuals
• Support by tracking various grant expenditures, ordering supplies and providing meeting support (including materials, room preparation, refreshments etc.)
• Ensures information is updated and accurate for reporting
• Assists with monthly reporting requirements and monitoring guidelines
• Maintain calendars and itineraries for personnel
• Sort and delivers mail within the site
• Maintain general office and client records as directed
• Collaborates with team members across the organization tExperience/Position Requirements:
  • High school diploma and three to five years of experience as a proven successful, multi-tasked administrative assistant in a busy environment
  • Strong organizational and administrative abilities in order to manage multi-tasked responsibilities in a fast-paced environment
  • Must possess interpersonal skills required to build and maintain relationships in the work environment
  • Strong knowledge and understanding of Windows Applications
  • Ability to utilize computer software programs, to include but not limited to Microsoft Word, Excel, and Power Point
  • Provide guidance and assistance to the professional staff members

Keywords: Staffing Now, Jacksonville , Non-Profit Secretary, Administration, Clerical , Jacksonville, Florida