Company: Raydiant Health Care
Posted on: May 16, 2022
**Job Category (Icims Portal - Choose 1)** _Administration_
**Company : Name / DBA** _Raydiant Health Care of Jacksonville_
**Position Location : Location** _US-FL-Jacksonville_
**Position Location : Street** _4101 Southpoint Drive East_
**Position Location : Zip** _32216-0996_
**Position Status** _PT is 20 - 34 HOURS WK_
Are you looking to **LOVE WHERE YOU WORK** ? Do you want to join an
organization where your voice will be heard and your contributions
will **MAKE A DIFFERENCE** ? Then look no further and apply to join
our team at Raydiant Health Care of Jacksonville today! We are
currently seeking a part=ti,,e Receptionist to come onboard!
**Purpose of Your Job Position**
The primary purpose of the position is to perform all front-office
administrative duties that are key to the successful operation of
the office; ensuring that all administrative and clerical functions
are completed on a daily basis and the needs of the office are met
within a timely manner.
As Receptionist / Administrative Assistant you are delegated the
administrative authority, responsibility, and accountability
necessary for carrying out your assigned duties. Your primary
responsibilities include greeting visitors, answering phone calls,
and serving as a communication conduit between the public and other
office staff. You will be exposed to all levels of management, both
internally and externally, to provide support and coordinate duties
as they are assigned. Excellent customer service is required at all
times. No supervisory function.
**Duties and Responsibilities**
_Facilitating Visitor Check-In and Check-Out_
Welcome visitors upon their arrival. Provide check-in instructions
for the visitor log book and directions for where to wait until
Inform the appropriate staff members of visitor arrivals. Enforce
that visitors are greeted and escorted by a staff member to their
meeting destination and escorted back to the front desk at the end
of the appointment.
Monitor waiting room activity to ensure visitor comfort.
_Scheduling Appointments and Communication_
Answer, screen, and direct telephone calls (multiple lines) and
e-mails from the public and business associates.
Provide general information via phone or e-mail about the company
to the public.
Take and pass on accurate messages to staff.
Contact suppliers or business associates upon request.
Facilitate location of office staff on the premises through visitor
Receive or direct general deliveries.
Process incoming and outgoing mail to include FEDEX, UPS, USPS,
Photocopy, fax, and scan documents for scheduled meetings and as
Provide clerical / administrative support and perform special
projects as assigned by Corporate Office Manager.
Coordinate and arrange meetings as directed by Corporate Office
Manager. Provide set up for conference rooms by providing
equipment, supplies and other needed arrangements.
Maintain communication with the Corporate Office Manager to
correlate office arrangements and minimize conflict. Communicate
throughout the day with the Corporate Office Manager regarding any
office / vendor issues.
Work with Corporate Office Manager to ensure all equipment such as
fax machines, copiers, telephones, work order requests, shred it
bins, etc., are maintained.
Maintain the reception area, mailroom and conference rooms.
Order and maintain office supplies.
Open and close the office according to posted hours of
Contact emergency services when required and facilitate their
access to the facility. Contact Corporate Office Manager
immediately after placing emergency calls.
Demonstrate respect and compassion in every interaction.
Conduct oneself with the highest degree of honesty and integrity in
Demonstrate a passion for caring as evidenced by interaction with
co-workers and visitors.
Perform all other duties as assigned.
The Front Desk staff are required to wear Professional Business
Attire (participation in casual Friday is allowed and staff may
Follow established safety regulations to include
fire/protection/prevention, smoking regulation, infection control,
Follow established ergonomics policies and procedures governing
lifting techniques, repetitive tasks, and the use of the safety and
supplies to prevent work related injuries and illness.
Is subject to frequent interruptions.
Is involved with personnel, visitors, vendors and government
agencies/personnel, etc., under all conditions and
May be required to work beyond normal working hours.
Attends and participates in continuing educational programs.
May be subject to hostile and emotionally upset personnel,
Is involved with personnel, visitors, government agencies, vendors
etc., under all conditions and circumstances.
Secondary Education Diploma or GED equivalent and previous
Must posses at least one year experience.
Must be able to work independently
Must possess excellent interpersonal, coordinating, and
Must be able to manage multiple tasks at one time.
Must be able to read, write, speak, and understand the English
language and posses good communication skills.
Must possess the ability to make independent decisions when
circumstances warrant such action.
Must be a supportive team member, contribute to and be an example
of teamwork and team concept.
Must possess the ability to deal tactfully with personnel,
visitors, government agencies/personnel, and the general
Must not pose a direct threat to the health or safety to other
individuals in the workplace.
Keywords: Raydiant Health Care, Jacksonville , Administrative Assistant, Administration, Clerical , Jacksonville, Florida
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