Secretary , (Office Automation)
Company: U.S. Coast Guard
Location: Jacksonville
Posted on: January 27, 2023
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Job Description:
Summary This position is located in Department of Homeland
Security, United States Coast Guard, LANTAREA, CGD SEVEN (D7),
SECTOR JACKSONVILLE (D7), CMD CADRE , JACKSONVILLE, FL.
Responsibilities This position provides a wide range of secretarial
and administrative support to the supervisor and staff of the
organization (Headquarters or Deputy Commandant division or
equivalent unit) on extensive working knowledge of the organization
and substantive programs under the supervisor's control.
Facilitates the performance of the supervisors work by relaying
information and request to officials within and outside the
organization. Being a Coast Guard civilian makes you a valuable
member of the Coast Guard team. Typical work assignments include:
Determining the nature of the call/visitor and directs to the
appropriate personnel when necessary. Maintaining supervisor's
calendar and schedules appointments and meetings without prior
clearance. Reviewing outgoing correspondence to ensure compliance
with procedures and regulations; checks for spelling, punctuation,
and grammar and completeness of package. Utilizing a standard Coast
Guard Work Station and equipment to prepare and type a variety of
letters, memoranda, reports, and other correspondence for review
and approval from supervisor or other staff members. Receiving and
sorts mail; determines the intent and routes appropriately.
Maintains suspense records on all correspondence and action
documents and follows up to ensure a timely reply or action.
Follows up on request that can be handled personally. Requirements
Conditions of Employment U.S. Citizenship is required. Ability to
type 40 words per minute is mandatory. This position may require a
one-year probationary period. Males born after 12/31/1959 must be
registered for Selective Service. This position requires you to be
within 50 miles of this position. All qualification requirements
must be met by the closing date of the announcement. This includes
Time-In-Grade requirements for current status employees applying
through merit promotion procedures. Status applicants applying for
a promotion must have 52 weeks of service at the next lower grade.
Qualifications At the GS-7 level, candidates must have one year of
specialized experience equivalent to at least the GS-6 level in the
federal service. Specialized experience is the experience that has
equipped you with the particular ability, skill, and knowledge to
successfully perform the duties of the position and is typically in
or related to this line of work. Examples of specialized experience
include: Knowledge of the duties, priorities, commitments,
policies, and program goals of the supervisor and staff to perform
duties such as explaining report requirements to Department Heads,
assembling data to general reports, composing non-technical and
non-critical, but at times, sensitive correspondence and advising
where information may be found in command reference publications.
Extensive knowledge of Coast Guard directive and publication
systems. National Service Experience (i.e., volunteer experience):
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Education This position does not have a positive education
requirement. If you are including education on your resume, report
only attendance and/or degrees from schools accredited by
accrediting institutions recognized by the U.S. Department of
Education. See Required Documents section for detail. FOREIGN
EDUCATION: Education completed in foreign colleges or universities
may be used to meet Federal qualification requirements if you can
show that your foreign education is comparable to education
received in accredited educational institutions in the United
States. It is your responsibility to provide such evidence with
your application. See Recognition of Foreign Qualifications click
here Additional Information Applicants will be required to complete
questions contained on the Declaration for Federal Employment
(OF-306) at the time a tentative job offer is made. Certain
responses on the form could pose a problem with suitability for
employment determinations. If you receive a conditional offer of
employment for this position, you will be required to complete/make
updates to the OF-306 and to sign and certify the accuracy of all
information in your application, prior to entry on duty. False
statements on any part of the application may result in withdrawal
of offer of employment, dismissal after beginning work, or
imprisonment. DHS uses e-Verify, an Internet-based system, to
confirm the eligibility of all newly hired employees to work in the
United States. Learn more about e-Verify, including your rights and
responsibilities at click here Recruitment incentives may be
authorized. If selection is made below the full performance level,
the incumbent may be promoted up to the target grade without
further competition, if all legal and regulatory requirements are
met and when recommended by the supervisor. However, promotion to
the full performance level is not guaranteed and is dependent on
successful performance at the lower grade level(s). All Federal
employees are required to have Federal salary payments made by
direct deposit. The Department of Homeland Security encourages
persons with disabilities to apply, to include persons with
intellectual, severe physical or psychiatric disabilities, as
defined by 5 CFR - 213.3102(u), and/or Disabled Veterans with a
compensable service-connected disability of 30 percent or more as
defined by 5 CFR - 315.707. Veterans, Peace Corps/VISTA volunteers,
and persons with disabilities possess a wealth of unique talents,
experiences, and competencies that can be invaluable to the DHS
mission. If you are a member of one of these groups, you may not
have to compete with the public for federal jobs. To determine your
eligibility for non-competitive appointment and to understand the
required documentation, click on the links above or contact the
Servicing Human Resources Office listed at the bottom of this
announcement. More than 1 selection may be made from this
announcement if additional identical vacancies in the same title,
series, grade, and unit occur within 45 days from the date the
certificate was issued. If you need a reasonable accommodation for
the application and hiring process, please contact 202-795-6291.
Decisions on granting reasonable accommodation will be made on a
case-by-case basis. Visit Reasonable Accommodation
Keywords: U.S. Coast Guard, Jacksonville , Secretary , (Office Automation), Administration, Clerical , Jacksonville, Florida
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