Secretary , (Office Automation)

Company: U.S. Coast Guard
Location: Jacksonville
Posted on: January 27, 2023

Job Description:

Summary This position is located in Department of Homeland Security, United States Coast Guard, LANTAREA, CGD SEVEN (D7), SECTOR JACKSONVILLE (D7), CMD CADRE , JACKSONVILLE, FL. Responsibilities This position provides a wide range of secretarial and administrative support to the supervisor and staff of the organization (Headquarters or Deputy Commandant division or equivalent unit) on extensive working knowledge of the organization and substantive programs under the supervisor's control. Facilitates the performance of the supervisors work by relaying information and request to officials within and outside the organization. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Determining the nature of the call/visitor and directs to the appropriate personnel when necessary. Maintaining supervisor's calendar and schedules appointments and meetings without prior clearance. Reviewing outgoing correspondence to ensure compliance with procedures and regulations; checks for spelling, punctuation, and grammar and completeness of package. Utilizing a standard Coast Guard Work Station and equipment to prepare and type a variety of letters, memoranda, reports, and other correspondence for review and approval from supervisor or other staff members. Receiving and sorts mail; determines the intent and routes appropriately. Maintains suspense records on all correspondence and action documents and follows up to ensure a timely reply or action. Follows up on request that can be handled personally. Requirements Conditions of Employment U.S. Citizenship is required. Ability to type 40 words per minute is mandatory. This position may require a one-year probationary period. Males born after 12/31/1959 must be registered for Selective Service. This position requires you to be within 50 miles of this position. All qualification requirements must be met by the closing date of the announcement. This includes Time-In-Grade requirements for current status employees applying through merit promotion procedures. Status applicants applying for a promotion must have 52 weeks of service at the next lower grade. Qualifications At the GS-7 level, candidates must have one year of specialized experience equivalent to at least the GS-6 level in the federal service. Specialized experience is the experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of the position and is typically in or related to this line of work. Examples of specialized experience include: Knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor and staff to perform duties such as explaining report requirements to Department Heads, assembling data to general reports, composing non-technical and non-critical, but at times, sensitive correspondence and advising where information may be found in command reference publications. Extensive knowledge of Coast Guard directive and publication systems. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications click here Additional Information Applicants will be required to complete questions contained on the Declaration for Federal Employment (OF-306) at the time a tentative job offer is made. Certain responses on the form could pose a problem with suitability for employment determinations. If you receive a conditional offer of employment for this position, you will be required to complete/make updates to the OF-306 and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, or imprisonment. DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities at click here Recruitment incentives may be authorized. If selection is made below the full performance level, the incumbent may be promoted up to the target grade without further competition, if all legal and regulatory requirements are met and when recommended by the supervisor. However, promotion to the full performance level is not guaranteed and is dependent on successful performance at the lower grade level(s). All Federal employees are required to have Federal salary payments made by direct deposit. The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR - 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR - 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 45 days from the date the certificate was issued. If you need a reasonable accommodation for the application and hiring process, please contact 202-795-6291. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation

Keywords: U.S. Coast Guard, Jacksonville , Secretary , (Office Automation), Administration, Clerical , Jacksonville, Florida