Office Coordinator

Company: FirstService Residential
Location: Jacksonville
Posted on: May 25, 2023

Job Description:

Position Description

$18-$20/hour

Monday - Friday

8:30am - 5:00pm

POSITION SUMMARY:
This position requires a strong background in office operations, computer skills and customer service, and will provide strong support to the Operations Manager and property management team.

POSITION RESPONSIBILITIES:
---Receive and direct incoming calls for the Jacksonville Corporate office.
---Greet visitors and clients upon their arrival.
---Receive, sort, and distribute all incoming mail on a daily basis.
---Process all outgoing mail on a daily basis.
---Process and tracking of all access control devices for Portfolio Properties.
---Process all incoming packages and prepare outgoing packages, including weekly courier deliveries.
---Maintain record of all outgoing and incoming courier packages.
---Scanning and upload of various documents.
---Order office and kitchen supplies.
---Order associate supplies including business cards, name tags, uniforms and ID badges.
---Schedule and maintain calendar for conference calls and meetings.
---Maintain professional appearance in all office common areas including but not limited to reception area,
conference rooms, copier and postage work stations, hallways and break room.
---Build and maintain working relationship with office and field associates.
---Administrative Support to Portfolio CAMs
---Support Operations Manager in maintaining all office operations and assisting with the following:
o Preparation of meetings and events.
o Working with IT to coordinate updates, upgrades, repairs, etc.
o Coordinating office repairs and maintenance
o Compliance tracking
o Property transitions

DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or
reassign schedules, duties and responsibilities to this job at any time.

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Keywords: FirstService Residential, Jacksonville , Office Coordinator, Administration, Clerical , Jacksonville, Florida