Office Administrator

Company: Stericycle Incorporated
Location: Jacksonville
Posted on: May 26, 2023

Job Description:

About Us:

At Stericycle, we deliver solutions and drive innovations that protect the environment, people, and public health. This includes working to create a more sustainable, shared future. Our innovative solutions make a difference in people's lives, communities, and our planet by protecting their health and well-being. Change your career. Change your world. Join Stericycle and help protect health and well-being in a safe, responsible, and sustainable way.

Position Purpose:

The Office Administrator provides administrative support for assigned location. Duties vary from accounting, payroll, customer service, and general office work. Also acts as a backup to Billing Administrators and Customer Service Representatives.

Key Job Activities:

---Office Administration
oBranch Emails
oClosing Confirmations
oCoordinating shipping of packages (FedEx parts, supplies, RFP's, etc.)
oRe-schedule of missed service
oOrdering supplies
oOpen and review mail
oVendor Management (setup, communication, local visits)
oEquipment lists PROCESSING deliveries
---Payroll Processing
oTime and Attendance. Enters and audits weekly final payroll reports for departmental approval
---Billing:
oException based billing Accounts (Half-Bag)
oReviews vendor invoices ensuring accuracy and completes all AP related functions. Ensures proper coding to correct location and GL account with department managers approval; batches & submits to Corporate A/P
---Perform other duties and responsibilities, as assigned

Education:

Required Education: in High School or Equivalent

Experience (North America & LATAM):

---High School Diploma (some college preferred) or equivalent
---2+ years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint
---Demonstrates the ability to manage multiple issues to resolve related to the upkeep and maintenance of the position
---Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people
---Demonstrates the ability to persist with a specific course of action. Must be willing to commit the necessary time and effort to complete work assignments and do a quality job
---Demonstrates the ability to present ideas and information in a clear, concise, organized and diplomatic manner; listen to others to respond effectively to ideas and questions
---Demonstrates the ability to identify and understand customer needs; takes appropriate actions to ensure customer needs are met and proactively searches of ways to increase customer satisfaction
---Demonstrates the ability to function independently; resolve problems without direction.
---Demonstrates the ability to manage own time, activities and resources to ensure department standards are met on a consistent basis
---Demonstrates the ability to identify problems as they occur; follow rules, guidelines, and procedures; apply experience and processes to current assignments

Experience (EMEAA):

Certifications and/or Licenses:

Benefits:

Stericycle currently offers its employees the option to participate in a full range of benefits, including a health care program which includes medical, dental, vision and prescription coverage, healthcare and dependent care flexible spending accounts, life and accidental death and dismemberment insurance, an employee assistance program, tuition reimbursement, paid vacation and sick time, a 401(k) plan, and an employee stock purchase plan. Participation in some programs requires that employees be regularly scheduled to work a minimum number of hours and/or to have fulfilled a waiting period after they begin employment with Stericycle.

Disclaimer:

The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job or person. This document does not create an employment contract, implied or otherwise. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources policies and local laws.To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.

Keywords: Stericycle Incorporated, Jacksonville , Office Administrator, Administration, Clerical , Jacksonville, Florida