Office Administrator (Engineering)

Company: Swisher International, Inc
Location: Jacksonville
Posted on: May 28, 2023

Job Description:

POSITION OVERVIEWResponsible for the administrative, operational, and financial accounting support of the MDV department. RESPONSIBILITIES* Keep track of staff monthly overtime hours, along with sick, personal, and vacation days.* Track items charged to the prepaid account and make necessary changes to the correct appropriation projects.* Process and approve all purchase requisitions submitted by MDV staff verify the charge codes and approve invoices when received.* Tear down, copy and assemble machine manuals for staff use and to be distributed at any brand vertical operation where needed.* Keep up with machine serial numbers as machines are moved to ensure the asset list is accurate* Track all appropriations from signatures and filling through closing including all purchase requisitions, invoice approvals, past due invoices, shipping, and cost tracking reports.* Coordinate, order containers/ trailers, prepare documentation and track machinery and machine parts shipping both internally and through vendors worldwide. REQUIREMENTS* Proficient in Microsoft Word, Excel, Outlook and PowerPoint.* Excellent communication, time management, and organizational skills* Bachelor's degree preferred. SKILLS AND QUALIFICATIONS* Experience in related roles such as CSP parts processing, shipping, and accounting. PHYSICAL REQUIREMENTS* May be sitting and/or using computers for an extended period of time GUIDING PRINCIPLES* Integrity - Earns the trust by behaving in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics.* Collaboration - Collaborates with other staff to integrate and complement business strategies across multiple channels. Communicates decisions in an effective manner to internal and external stakeholders.* Action-Oriented - Demonstrates a strong commitment, interest, and desire to actively contribute and participate in departmental and company initiatives.* Relationships - Plays a vital role in building and maintaining internal and external customer relationships and possess the ability to work with a work group or team.* Continuous Improvement - Monitors/Assesses performance of yourself, other individuals, or needs of the organization to make improvements or take corrective action. Identifies and analyzes problems and evaluates alternate solutions and makes recommendations in the best interest of the organization.* Dynamic Growth - Demonstrates a desire and drive to acquire necessary knowledge, skills, and competencies to best serve the needs of the organization and its employees. Demonstrates the ability to reflect on and learn from experiences. #MONPDN-99172836-a3d1-4a42-9fac-8695685c6f61

Keywords: Swisher International, Inc, Jacksonville , Office Administrator (Engineering), Administration, Clerical , Jacksonville, Florida