Office Administrator
Company: Bridges Of America
Location: Jacksonville
Posted on: April 1, 2026
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Job Description:
Description Progress your career with Florida’s largest and
fastest growing Community Re-Entry services provider. Bridges
International is the oldest and most successful private non-profit
provider of re-entry services in the state of Florida, providing a
continuum of care in Residential Substance Abuse Treatment
Programs, Transition Centers, and Community Release Centers, for
ex- offenders and probation populations. At Bridges of America we
“Believe a Man Can Change. “Join us in changing lives at our
Jacksonville Federal Reintegration Center location. We are looking
for individuals with strong leadership skills and a passion for
inspiring, helping and challenging people and we want you to be a
part of our team as an Office Administrator. . ESSENTIAL DUTIES AND
RESPONSIBILITIES include the following: Acts as a liaison between
the site and the various corresponding corporate departments.
Responsible for all client Food Stamp procedures acting as the
“Accounting Clerk” based on the regional policies and procedures.
Intake and discharge of clients, as directed by the Facility
Director. Maintain client files, including closed files, and all
center related documentation by placing filing materials in the
designated file folder and drawer. Responsible for working with the
Facility Director on facility repairs and maintenance by locating
vendors and pricing quotes for work needed. Responsible for working
with the Facility Director to facilitate any outside agency audits.
Assist center in DC monitors and Children & Family Services audits.
Responsible for gathering all receipts and invoices and submitting
them to the accounting department. Conduct any tasks, as required
by the Facility Director, for the receiving of new inmates. Update
Count Logs, Population Logs, etc… as required by the Facility
Director. Maintain the Clinical Rosters as required by the Facility
Director. Maintain paperwork required for the daily operations of
the center. Responsible for collecting intake & discharge paperwork
and sending it to the corporate trust account supervisor
Responsible for MIS and Department of Corrections data input, as
instructed by Facility Director. Schedule, attend and take minutes
at monthly staff meetings as directed by the Facility Director.
Responsible for keeping inventory on all office supplies and
ordering monthly with the Facility Director’s approval. Responsible
for documentation of all petty cash expenses. Responsible for
filing of documentation, including the “Yearly File Drawer”.
Responsible for all copying and faxing of center documentation as
needed. Responsible for distributing faxes and/or mail. Answering
of telephone lines as directed by the Facility Director.
Responsible for the cleanliness of the administrative offices.
Clock in and out utilizing the company time and attendance system
Must be able to perform the major functions of job with or without
an accommodation. Required to attend all mandatory training
specified by policy Must be able to speak, read write and
understand English. Report all workers compensation injuries,
whether they require medical attention or not, to the Facility
Director immediately. Report all breaches of company policy or code
of ethics that you have knowledge of, hear about or see regardless
of who is involved in the breach to the Facility Director
immediately.Or the HR Department when necessary. Report all unsafe
conditions that could affect clients/inmates or employees which you
become aware of to the Facility Director immediately. To be
eligible for a promotion you must demonstrate organizational
abilities and must have good written and oral communication skills.
To be eligible for promotion to a supervisory position you must
complete supervisory/team building training.This can be
accomplished by checking out “How to Supervise People” CD from the
corporate office and passing all tests with a minimum score of 80%.
Ensure that all applicable policies and procedures that fall within
the scope of this job description are adhered to. Ensure that any
other duties as assigned by immediate supervisor are completed.
Qualifications The following qualifications apply: A minimum of a
High school diploma or GED with two (2) years’ experience in an
administrative or assistant capacity. Must have intermediate to
advanced computer skills especially in Microsoft Excel and
Word.
Keywords: Bridges Of America, Jacksonville , Office Administrator, Administration, Clerical , Jacksonville, Florida
