Office Manager / HR Specialist

Company: Uptime Solutions - Condition Monitoring Technology
Location: Jacksonville
Posted on: August 8, 2022

Job Description:

Job Title:Office Manager / HR SpecialistLocation: Uptime's Jacksonville, FL office (100% on-site)Type:Salaried, ExemptReports to:COOTravel: Position SummaryAs the Office Manager / HR Specialist, you will be responsible for supporting company operations by maintaining the overall organization, administration, and supply inventory of Uptime's Jacksonville office. You will also work closely with HR on personnel matters related to hiring and onboarding, and will work cross-functionally with all areas of the organization to ensure streamline processes related to administration, scheduling, recruiting, office-side facilities, shipping, procurement, travel, etc. This is a great opportunity for someone with an office management or administrative support background as well as some recruitment experience.Essential Duties and ResponsibilitiesOffice Management:Maintain office organization including supply inventory and ordering, employee workspace setup and office layout planning, kitchen, catering, building management and maintenance, office-related shipping and receiving, and other areas as neededLiaise with staff, management, suppliers/vendors, and customersServe as first point-of-contact for all visitors, incoming calls, and front office deliveriesProvide administrative and clerical support as needed, including scheduling, document creation and maintenance, mailings and other correspondence, accounts payable processing, travel arrangements, presentations, etc.Human Resources/Recruiting:Create job postings, review resumes, contact and screen applicantsSet up and manage interviews and other meetings with hiring team, balancing multiple calendarsEstablish and carry out onboarding process for new hiresMaintain HR files, including personnel records, exercising a high level of confidentiality and discretionPerform day-to-day operational HR tasks as neededQualificationsThe requirements below are representative of the knowledge, skills, and abilities required to perform the job well:Bachelor's degree and 3-5 years of experience as an Office Manager, Office Administrator, Administrative Assistant, or in another support/coordination roleRecruiting experience is highly preferredNotary Public, or willingness and ability to obtain licenseVersed on taking direction from multiple individuals and prioritizing requestsProficient with Microsoft Office products (Word, Excel, PowerPoint, Outlook)Some familiarity with SharePointComfortable performing a wide range of tasks, ranging from clerical office duties to managing sensitive information and making decisionsMust be proactive, highly organized, detail-oriented, possess excellent verbal and written communication skills, and be willing to wear multiple hatsStartup or small company experience is a huge plus!Accounts payable experience is also a plusThis is an office-based role, so qualified candidates must be able to work onsite Monday-Friday during normal business hoursSalary and BenefitsCompensation commensurate with experienceMedical, Dental, Vision, Life and Disability insuranceRetirement plan with company matchPaid time off (PTO)About Uptime Solutions, LLCUptime is a Jacksonville, FL based provider of wireless, conditions-based, predictive plant maintenance solutions for industrial and manufacturing equipment, with applications across a wide variety of industries including pulp & paper, power, automotive, steel, mining and shipping. Uptime's monitoring capabilities support a variety of reliability data inputs, including but not limited to vibration, temperature, pressure and ultrasound. By enabling wireless collection and transmittal of customer asset data into an aggregated and usable format, Uptime's solutions help maintenance teams and facility managers make better decisions to ensure their machines are properly maintained and equipment failures are minimized.For more information, visit us online at

Keywords: Uptime Solutions - Condition Monitoring Technology, Jacksonville , Office Manager / HR Specialist, Executive , Jacksonville, Florida