Office Manager / HR Specialist
Company: Uptime Solutions - Condition Monitoring Technology
Location: Jacksonville
Posted on: August 8, 2022
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Job Description:
Job Title:Office Manager / HR SpecialistLocation: Uptime's
Jacksonville, FL office (100% on-site)Type:Salaried, ExemptReports
to:COOTravel: Position SummaryAs the Office Manager / HR
Specialist, you will be responsible for supporting company
operations by maintaining the overall organization, administration,
and supply inventory of Uptime's Jacksonville office. You will also
work closely with HR on personnel matters related to hiring and
onboarding, and will work cross-functionally with all areas of the
organization to ensure streamline processes related to
administration, scheduling, recruiting, office-side facilities,
shipping, procurement, travel, etc. This is a great opportunity for
someone with an office management or administrative support
background as well as some recruitment experience.Essential Duties
and ResponsibilitiesOffice Management:Maintain office organization
including supply inventory and ordering, employee workspace setup
and office layout planning, kitchen, catering, building management
and maintenance, office-related shipping and receiving, and other
areas as neededLiaise with staff, management, suppliers/vendors,
and customersServe as first point-of-contact for all visitors,
incoming calls, and front office deliveriesProvide administrative
and clerical support as needed, including scheduling, document
creation and maintenance, mailings and other correspondence,
accounts payable processing, travel arrangements, presentations,
etc.Human Resources/Recruiting:Create job postings, review resumes,
contact and screen applicantsSet up and manage interviews and other
meetings with hiring team, balancing multiple calendarsEstablish
and carry out onboarding process for new hiresMaintain HR files,
including personnel records, exercising a high level of
confidentiality and discretionPerform day-to-day operational HR
tasks as neededQualificationsThe requirements below are
representative of the knowledge, skills, and abilities required to
perform the job well:Bachelor's degree and 3-5 years of experience
as an Office Manager, Office Administrator, Administrative
Assistant, or in another support/coordination roleRecruiting
experience is highly preferredNotary Public, or willingness and
ability to obtain licenseVersed on taking direction from multiple
individuals and prioritizing requestsProficient with Microsoft
Office products (Word, Excel, PowerPoint, Outlook)Some familiarity
with SharePointComfortable performing a wide range of tasks,
ranging from clerical office duties to managing sensitive
information and making decisionsMust be proactive, highly
organized, detail-oriented, possess excellent verbal and written
communication skills, and be willing to wear multiple hatsStartup
or small company experience is a huge plus!Accounts payable
experience is also a plusThis is an office-based role, so qualified
candidates must be able to work onsite Monday-Friday during normal
business hoursSalary and BenefitsCompensation commensurate with
experienceMedical, Dental, Vision, Life and Disability
insuranceRetirement plan with company matchPaid time off (PTO)About
Uptime Solutions, LLCUptime is a Jacksonville, FL based provider of
wireless, conditions-based, predictive plant maintenance solutions
for industrial and manufacturing equipment, with applications
across a wide variety of industries including pulp & paper, power,
automotive, steel, mining and shipping. Uptime's monitoring
capabilities support a variety of reliability data inputs,
including but not limited to vibration, temperature, pressure and
ultrasound. By enabling wireless collection and transmittal of
customer asset data into an aggregated and usable format, Uptime's
solutions help maintenance teams and facility managers make better
decisions to ensure their machines are properly maintained and
equipment failures are minimized.For more information, visit us
online at
Keywords: Uptime Solutions - Condition Monitoring Technology, Jacksonville , Office Manager / HR Specialist, Executive , Jacksonville, Florida
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