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Payroll Administrator

Company: One Call
Location: Jacksonville
Posted on: November 22, 2021

Job Description:

Payroll AdministratorThe Payroll Administrator, reporting directly to the Manager -Payroll, administers the Payroll function for our organization. Our Payroll Administrator should be able to quickly and effectively learn new technology and leverage it for day to day activity, while working to personally maintain an extremely high level of data entry accuracy. You will work with internal customers, HR team members and other payroll team members to understand our business requirements, as well as the configuration of our payroll and timekeeping systems. - -GENERAL DUTIES & RESPONSIBILITIES:General -Payroll Duties:

  • Collects, verifies, and stores company payroll data related to our bi-weekly -One Call -payroll, and weekly temp associate payroll in a predetermined and organized fashion. This includes, but is not solely limited to: new hires, terminations, job/pay/schedule changes, shift changes, direct deposit changes, withholding changes, and any historical timecard corrections that may be needed. -
  • Maintains updates and inputs required information in the timekeeping system. -
  • Reviews own data entry, and that of payroll peers, to ensure data accuracy. -
  • Reconciles separate files (expense items, imported bonuses, commissions, etc.) to payroll reports before Payroll Manager commits payroll to run. -
  • Prepares and reconciles pre/post payroll reports as needed to ensure accuracy of payroll data transmitted to Payroll vendor, and paychecks received by employees. -
  • Sets up new state and local tax codes, assist with ensuring accurate filings, and prepare quarterly and -year-end -tax adjustments as needed. -
  • Interfaces regularly with third party payroll, tax, and verification of employment vendors. -
  • Collaborates with team members in cross-functional payroll learning in order to provide coverage for all payroll processing responsibilities as needed. -
  • Supports monthly, quarterly, and yearly audits and coordinate month-end processing of reports, accruals, and reconciliations. -
  • Provides payroll information by answering questions and requests. -
  • Complies with federal, state, and local legal requirements by studying existing and new legislation; -communicates -with -management on needed actions. -
  • Maintains employee confidence and protects payroll operations by keeping information confidential. -Administrative:
    • Applies knowledge of One Call's policies and administrative systems to provide guidance to internal customers with non-routine requests, to research entries, to recommend procedure changes, or to provide individual training. -
    • Provides continuous improvement of internal processes to deliver a high-quality, value-added product to our internal customers. -
    • Acts as an escalation point for resolving more complex employee issues that may be escalated through the group inboxes.
    • Respond to -vendor -and employee -verification of employment requests, or requests for wage information as needed. -
    • Performs other job-related duties as assigned. -EDUCATIONAL REQUIREMENTS:
      • Associate's degree in Accounting or Finance or related program preferred, and/or 2-4 years of related and relevant work experience. -GENERAL KNOWLEDGE, SKILLS & ABILITIES:
        • Must have -firsthand experience with UltiPro Payroll and/or Kronos timekeeping (UltiPro is now called UKG). -
        • Must be an active and knowledgeable excel user: -VLOOKUP, pivot tables, formulas, functions, etc. are excel skills that are used daily in this position. - -
        • Must be -self-sufficient, capable of both following direction but also able to think critically to problem solve "outside the box" if the situation warrants it. -
        • Must have -working knowledge of federal and state tax or other regulatory changes that could impact payroll. -
        • Performs work under general supervision. -
        • Handles moderately complex issues and problems, referring more complex issues on to higher-level peers with as must research done as possible to aid in faster resolution.
        • Must demonstrate the ability to maintain confidentiality.PHYSICAL/EMOTIONAL DEMANDS & WORK ENVIRONMENTS:
          • For roles located in office or home settings; this job is primarily sedentary and may involve repetitive motions. The employee is regularly required to sit, use hands and fingers, speak, and hear. -
          • The employee is occasionally required to stand, walk, and lift objects (up to 10 lbs. weight; up to 4 ft. height). - -
          • Specific vision abilities required by this job include ability to see things from a close distance and ability to adjust focus. -
          • The in-office work environment utilizes florescent lighting; noise level is moderate. -
          • The emotional demand of the job may cause undue stress from, but not limited to, regular weekly/bi-weekly/quarterly/year end deadlines, and a moderate/heavy workload. -
          • Reasonable accommodations will be individually assessed and possibly made to enable individuals with disabilities to perform the essential functions of the position. - -
          • Please be advised the job description is subject to change at any time.

Keywords: One Call, Jacksonville , Payroll Administrator, Human Resources , Jacksonville, Florida

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