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Executive Director

Company: Five Points Health Care
Location: Jacksonville
Posted on: September 13, 2020

Job Description:

Current job opportunities are posted here as they become available.

Purpose of Your Job Position

The primary purpose of your job is to direct the day-to-day functions of the facility in accordance

with current federal, state, and local standards, guidelines, and regulations that govern long-term

care facilities to assure that the highest degree of quality care can be provided to our residents

at all times.

Delegation of Authority

As the Administrator, you are delegated the administrative authority, responsibility, and

accountability necessary for carrying out your assigned duties.

Job Function

Every effort has been made to identify the essential functions of this position. However, it in no

way states or implies that these are the only duties you will be required to perform. The omission

of specific statements of duties does not exclude them from the position if the work is similar,

related, or is an essential function of the position.

Duties and Responsibilities Administrative Functions

Plan, develop, organize, implement, evaluate, and direct the facility's programs and activities.

Develop and maintain written policies and procedures that govern the operation of the facility.

Develop and maintain written job descriptions for each staff position in accordance with the

Americans With Disabilities Act, OSHA, and other pertinent laws governing job positions.

Assist department directors in the development and implementation of performance evaluations.

Assist department directors in the development and use of departmental policies and procedures, and

establish a rapport in and among departments so that each can realize the importance of team work.

Review the facility's procedures periodically, at least annually, and make changes as necessary to

assure continued compliance with current regulations (e.g., ADA,

ergonomics, air quality, etc.).

- Page 2

Interpret the facility's policies and procedures to employees, residents, family members, visitors,

government agencies, etc., as necessary.

Ensure that all employees, residents, visitors, and the general public follow established policies

and procedures.

Assume the administrative authority, responsibility and accountability of directing the activities

and·programs of the facility.

Represent the facility at and participate in top level meetings.

Represent the facility in dealings with outside agencies, including governmental agencies and third

party payers, or provide an authorized representative of the facility when unable to attend such


Make written and oral reports/recommendations to the governing board concerning the operation of

the facility.

Assist the Infection Control Coordinator, and/or Committee, in identifying, evaluating, and

classifying routine and job-related functions to ensure that tasks involving potenti_al · exposure

to blood/body fluids are properly identified and recorded.

Make routine inspections of the facility to assure that established policies and procedures are

being implemented and followed.

Participate in facility surveys (inspections) made by authorized government agencies. Review and

develop a plan of correction for deficiencies noted during survey inspections and provide a written

copy of such plan to the governing board and ombudsman representative as required.

Maintain an adequate liaison with families and residents.

Maintain a good public relations program that serves the best interest of the facility and

community alike.

Delegate a responsible staff member to act in your behalf when you are absent from the facility.

Ensure that appropriate policies and procedures are followed when conducting background checks and

when providing information to the Nurse Aide Registry.

Committee Functions

Serve on various committees of the facility (i.e., Infection Control, Quality Assurance &

Assessment, etc.) and provide written/oral reports of such committee meeting to the governing board

as directed or as may become necessary.

Assist the Quality Assurance and Assessment Committee in developing and implementing appropriate

plans of action to correct identified quality deficiencies. Evaluate and implement recommendations

from the facility's committees as necessary.

Personnel Functions

Assist in the recruitment and selection of competent department directors, supervisors, consultants

and other auxiliary personnel.

Ensure that appropriate identification documents are presented prior to the employment of personnel

as deemed necessary to perform their assigned duties.

Consult with department directors concerning the operation of their departments to assist in

eliminating/correcting problem areas, and/or improvement of services.

- Page 3

Ensure that an adequate number of appropriately trained professional and auxiliary personnel are

on duty at all times to meet the needs of the residents.

Assist in standardizing the methods in which work will be accomplished. Review and check competence

of work force and make necessary adjustments/corrections as required or that may become necessary.

Counsel/discipline personnel as requested or as may become necessary.

Ensure that disciplinary action is administered fairly and without regard to race, colo:r, creed,

national origin, age, sex, religion, handicap, or marital status.

Terminate employment of personnel when necessary, documenting and coordinating such actions with

the Business Office Manager.

Schedule and participate in departmental meetings.

Serve as liaison to the governing board, medical staff, and other professional and supervisory


Maintain an excellent working relationship with the medical profession and other health related

facilities and organizations through formal working and transfer agreements.

Staff Development

Assist department directors in the planning, conducting, and scheduling of in-service training

classes, on-tile-job training and orientation programs to assure that current material and programs

are continuously provided.

Meet with department directors on a regularly scheduled basis, and conduct/participate in

in-service classes and supervisory level training programs.

Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the

long-term care field, as well as to maintain a professional status.

Assist the Director of Nursing in developing and revising the Nurses' Aide Training Program and

curriculum used by the facility. Submit to appropriate state agency for approval.

Assist in establishing a clinical practice program for Nurses' Aides in training. Ensure that all

personnel attend and participate in annual OSHA and CDC in-service training programs for hazard

communication, TB management, and blood borne pathogens standard.

Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a

calm environment throughout the facility.

Safety and Sanitation

Ensure that all facility personnel, residents, visitors, etc., follow established safety

regulations, to include for protection/prevention, smoking regulations, infection control, etc.

Ensure that the building and grounds are maintained in good repair.

Review accident/incident reports and establish an effective accident prevention program. Ensure

that all facility personnel follow established regulations governing the use of labels and MSDSs

for hazardous chemicals.

Ensure that facility procedure manuals identify safety precautions and equipment to use when

performing tasks that could cause bodily injury.

-Page 4

Ensure that facility personnel follow established ergonomics policies and procedures (e.g., a back

brace and/or a mechanical lifter is used when lifting or moving heavy objects).

Ensure that all facility personnel performing tasks that involve potential exposure to blood, body

fluids, or hazardous chemicals participate in an in-service training program prior to performing

such tasks.

Assist the Maintenance Director in developing and implementing waste disposal policies • and


Ensure that personnel follow established policies governing the use/disposal of personal protective

equipment and disposal of infectious wastes. ·

Other(s) that may become necessary/appropriate to assure that the facility is maintained in a

clean, safe and sanitary manner.

Equipment and Supply Functions

Authorize the purchase of major equipment/supplies in accordance with established purchasing

policies and procedures.

Ensure that the facility is maintained in a clean and safe manner for resident comfort and

convenience by assuring that necessary equipment and supplies are maintained to perform such

duties/services. ·

Ensure that adequate supplies and equipment are on hand to meet the day-to-day operational needs of

the facility and residents.

Budget and Planning Functions

Prepare an annual operating budget for approval by the governing board and allocate the resources

to carry out programs and activities of the facility.

Assist in the establishment and maintenance of an adequate accounting system that reflects the

operating cost of the facility. Review and interpret monthly financial statements and provide such

information to the governing board.

Ensure that adequate financial records and cost reports are submitted to authorized government

agencies as required by current regulations.

Keep abreast of the economic condition/situation and make adjustments as necessary to assure the

continued ability to provide quality care.

Resident Rights

Maintain confidentiality of all resident information.

Ensure that the resident's rights to fair and equitable treatment, self determination,

individuality, privacy, property and civil rights, including the right to wage complaints, are well

established and maintained at all times.

Review resident complaints and grievances and make written reports of action taken. Discuss

resident complaints and grievances with resident and family as appropriate. Assist in establishing

and implementing a Resident/Group Council.

Ensure that policies governing a timely notice for resident discharges and room or roommate changes

are strictly followed by all personnel.

- Page 5

Ensure that resident funds maintained by the facility are managed in accordance with current

federal and state regulations and that appropriate accounting records are maintained.

Ensure that all residents receive care in a manner and in an environment that•maintains or

enhances their quality of life without abridging the safety and rights of other residents.

Ensure that each resident receives the necessary nursing, medical and psychological services to

attain and maintain the highest possible mental and physical functional status, as defined by the

comprehensive assessment and care plan.

Assist the Director of Nursing in developing the Preadmission Screening and Annual Review of

Mentally Ill and Mentally Retarded Individuals (PASARR) program as necessary.

Working Conditions

Works in office areas as well as throughout the facility and its premises. Moves intermittently

during work hours.

Is subject to frequent interruptions.

Is involved with residents, family members, personnel, visitors, government agencies/personnel,

etc., under all conditions/circumstances.

Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.

Works beyond normal working hours, weekends and holidays and on other shift/positions as necessary.

Is subject to call-back during emergency conditions (e.g. severe weather, evacuation,

post-disaster, etc.).

May be involved in community/civic health matters/programs. Attends and participates in continual

educational programs.

Is subject to injury from falls, burns from equipment, odors, assaults from hostile residents, etc.

throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other

air contaminants.

Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS

and Hepatitis B viruses.

May be subject to the handling of and exposure to hazardous chemicals. Communicates with the

medical staff, nursing personnel, and other department supervisors.

Maintains a liaison with the residents, their families, support personnel, etc., to assure that the

residents' needs are continually met.

Education Requirements

A Bachelor's Degree is necessary. A degree in Public Health Administration or Business

Administration, or a health related degree is preferred but not required.

- Page 6


Must have, as a minimum, year(s) experience in a supervisory capacity in a

hospital or long-term care facility.

Must possess a current, unencumbered Nursing Home Administrator's license or meet the licensure

requirements of this State.

Specific Requirements

Must be able to read, write, speak, and understand the English language.

Must possess the ability to make independent decisions when circumstances warrant such action.

Must possess the ability to deal tactfully with personnel, residents, family members, visitors,

government agencies/personnel, and the general public.

Must have advance training in hospital or long-term care administration.

Must be knowledgeable of reimbursement regulations and nursing practices and procedures, as well as

laws, regulations, and guidelines pertaining to long-term care administration.

Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals,

objectives, policies and procedures, etc. that are necessary for providing quality care and

maintaining a sound operation.

Must be thoroughly familiar with laws, regulations, and guidelines governing personnel


Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to

handle residents, staff, and visitors, based on whatever maturity level at which they are currently


Must be willing to seek out new methods and principles and be willing to incorporate them into

existing practices.

Must be able to maintain good personnel relations and employee morale. Must be able to read and

interpret financial records, reports, etc.

Must be knowledgeable of computer systems, system applications, and other office equipment.

Must be able to communicate policies, procedures, regulations, reports, etc., to personnel,

residents, family members, visitors, and government agencies/personnel.

Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)

Must be able to move intermittently throughout the work day.

Must be able to cope with the mental and emotional stress of the position.

Must possess sight/hearing senses or use prosthetic that will enable these senses to function

adequately so that the requirements of the position can be fully met.

Must function independently, have flexibility, personal integrity, and the ability to work

effectively with residents, personnel, and support agencies.

- Page 7

Must meet the general health requirements set forth by the policies of this facility which include

a medical and physical examination.

Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times

hostile people within the facility.

Must be able to push, pull, move, and/or lift a minimum of pounds to a minimum height of feet and be able to push, pull, move, and/or carry such weight a minimum distance of feet.

May be necessary to assist in the evacuation of residents during emergency situations.


I have read this job description and fully understand the requirements set forth therein. I hereby

accept the position of Administrator and agree to perform the identified essential functions in a

safe manner and in accordance with the facility's established procedures. I understand that as a

result of my employment, I may be exposed to blood, body fluids, infectious diseases, air

contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide

to me instructions on how to prevent and control such exposures. I further understand that I may

also be exposed to the Hepatitis B Virus and that the facility will make available to me, free of

charge, the hepatitis B vaccination.

I understand that my employment is at-will, and thereby understand that my employment may be

terminated at-will either by the facility or myself, and that such termination can be made with or

without notice.

Keywords: Five Points Health Care, Jacksonville , Executive Director, Other , Jacksonville, Florida

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