Facilities Coordinator
Company: CBRE
Location: Jacksonville
Posted on: January 26, 2023
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Job Description:
Posted12-Dec-2022Service lineGWS SegmentRole typeFull-timeAreas
of InterestAdministrative, Building Management, Facilities
Management, Property ManagementLocation(s)Jacksonville - Florida -
United States of AmericaJOB SUMMARYThe purpose of this position is
to provide assistance to the facility management team to ensure the
successful competition of client facility needs.ESSENTIAL DUTIES
AND RESPONSIBILITIESResponds to client inquires and concerns.
Ensures timely and quality service delivery to clients. Follows up
with clients to ensure customer satisfaction.Responsible for all
new hire activity, onboarding/offboarding procedures.Manages work
order and compliance responsibilities. Communicates as needed with
technicians, subcontractors and vendors and assists management in
resolving problems.Provides reports on open and closed work orders
and checks status with the appropriate technician or
vendor.Maintains files on work orders, proposals, and department
files.Creates vendor files and checks accuracy on completed
paperwork submitted by vendors.Trains vendors on work order and
billing procedures. Processes invoices and ensures proper cost
center coding.Assists with the inspections on the facility
campus.Uses pc and/or PDA for work order system, email, ESS and
training.Assist with process and procedure training.Other duties
may be assigned.SUPERVISORY RESPONSIBILITIESNo formal supervisory
responsibilities in this position.QUALIFICATIONSTo perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability
required.Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.Applicants must be currently authorized to work in the
United States without the need for visa sponsorship now or in the
futureEDUCATION and EXPERIENCEHigh school diploma or general
education degree (GED) required. Minimum of two years of related
experience and/or training.CERTIFICATES and/or
LICENSESNoneCOMMUNICATION SKILLSAbility to comprehend and interpret
instructions, short correspondence, and memos and ask clarifying
questions to ensure understanding. Ability to write routine reports
and correspondence. Ability to respond to common inquiries or
complaints from clients, co-workers, and/or supervisor. Ability to
effectively present information to an internal department and/or
large groups of employees.FINANCIAL KNOWLEDGERequires basic
knowledge of financial terms and principles. Ability to calculate
simple figures such as percentages.REASONING ABILITYAbility to
understand and carry out general instructions in standard
situations. Ability to solve problems in standard situations.
Requires basic analytical skills.OTHER SKILLS and/or ABILITIESBasic
skills with Microsoft Office Outlook. Physical requirements include
stooping, standing, walking, climbing stairs and ladders and
ability to lift and carry heavy loads of 50 lbs. or more.SCOPE OF
RESPONSIBILITYDecisions made with general understanding of
procedures and company policies to achieve set results and
deadlines. Errors in judgment may cause short-term impact to
co-workers and supervisor.
CBRE is an equal opportunity/affirmative action employer with a
long-standing commitment to providing equal employment opportunity
to all qualified applicants regardless of race, color, religion,
national origin, sex, sexual orientation, gender identity,
pregnancy, age, citizenship, marital status, disability, veteran
status, political belief, or any other basis protected by
applicable law.NOTE: Some, but not all, of our positions may have
an additional requirement to comply with COVID-19 health and safety
protocols, including COVID-19 vaccination proof and/or rigorous
testing. If you have questions about the requirement(s) for this
position, please inform your Recruiter.
Keywords: CBRE, Jacksonville , Facilities Coordinator, Other , Jacksonville, Florida
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