Contracts Administrator

Company: Life Cycle Engineering
Location: Jacksonville
Posted on: March 19, 2023

Job Description:

Contracts Administrator



Position Summary:



As Contracts Administrator, you will provide analysis, oversight and administrative support for the company's contracts, pricing, and subcontracting functions. Responsibilities include support throughout all stages of the contracting process, including contract creation and pricing, negotiation, implementation, audits, modifications, contract completion and closeout. All duties are performed with a strong focus on client service (internal/external), as well as solid commitment to the organization's contracting policies and procedures and prevailing legal guidelines. This position can be located in an LCE office or 100% remote.



Essential Functions and Responsibilities:

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• Analyzes, prepares, and responds to solicitations, bids and proposals in collaboration with members of the organization's Business Development, Operations, and Corporate Services teams; ensures a timely and coordinated proposal submittal process that promotes positive client relationships and a focus on organization and accuracy
  
• Compiles cost elements in the development of routine and complex proposals in response to customer requests and specifications while ensuring the estimating methodologies and integrity of bases of estimates are developed and priced in accordance with policies, strategies, and sound business practices and are in compliance with FAR and DoD regulations
  
• Participates in proposal kick-off meetings and identifies cost volume activities with related internal team assignments. Coordinates cost volume preparation activities among functional departments and participates in proposal team meetings as needed
  
• Analyzes and assesses contract components to include: terms and conditions, special provisions, procurement requirements, supplier capabilities, and pricing arrangements; ensures components align to legal requirements and regulations, as well as LCE policies and procedures
  
• Alongside cross-functional team members, participates in and provides support for the contracts negotiation, administration, and awarding processes for purchase orders and subcontracts
  
• Negotiates teaming agreements and non-disclosure agreements
  
• Drafts standard contractual documents and resources in accordance with prescribed templates and guidelines
  
• Negotiates and administers subcontract agreements in accordance with company purchasing policies
  
• Prepares and administers all contractual correspondence to include negotiation memoranda, procurement and contract/subcontract administrative documents and information
  
• Prepares, organizes, and maintains all contractual records and files in a manner that supports ease of reporting and documentation of contract performance and compliance
  
• Provides information for and supports purchasing and contract audit activities
  
• Performs and provides oversight for contract closeout activities, including final invoice packages
  
• Works with functional and cross-functional team members to identify, develop, and implement contract policy and process revisions, updates, and changes; works with team to communicate these changes to impacted parties and provide support to stakeholders during transition periods
  
• Ensures professional interaction and communication with clients (internal/external) during all contractual activities; immediately raises client issues or concerns to management team members for resolution in support of positive client relationships
  
• Tracks, reports, and analyzes all contract delivery costs and prepares monthly status reports in accordance with contract requirements Assists other team members with their responsibilities based on volume of work and established priorities
  
• Organizes self and work environment to ensure timely completion of assigned duties, accounting for unanticipated support needs and changing priorities
  
  Required Education, Skills and Experience:
  
  
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  • Bachelor's degree in Business Administration, Finance, Accounting, or related field; may consider prior experience in lieu of degree
    
  • Minimum of 2 to 3 years' professional experience, federal government contracting experience preferred
    
  • Experience reviewing federal and commercial subcontracting terms and conditions
    
  • Knowledge and understanding of government contracting laws, regulations, and requirements
    
  • Advanced proficiency in Microsoft Outlook, Word, and Excel software
    
  • Strong financial and data analysis skills, with the ability to report and present findings in a concise, thorough, and informative fashion
    
  • Proficiency in Deltek Accounting software and 10-key calculator preferred
    
  • Must possess a global perspective and disposition, as well as a creative ability to identify new service opportunities and resolve issues for all clients
    
  • Excellent spoken and written communication skills, particularly in client service settings
    
  • Strong organizational and time management skills, with the ability to facilitate the work of the department during high service level demands and multiple priorities that may shift unexpectedly
    
  • Ability to analyze cause and effect scenarios and identify solutions with minimal leadership oversight
    
  • High degree of accuracy and attention to details; must be mathematically proficient
    
  • High comfort level working with and around all organizational levels, clients, vendors, and visitors
    
  • Ability to work as a team player and demonstrate personal initiative to complete the work of the team and company as a whole
    
  • Must have a warm and approachable personality that quickly establishes a professional rapport with all encountered
    
  • Must be sensitive to the professional expectations of the business, ensuring a positive interaction and impression for all stakeholders
    
  • Must be highly reliable and capable of meeting work schedule consistently
    
    Physical Demands and Expectations:
    
    
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    • Ability to speak, read, hear and write, with or without assistance
      
    • Ability to use phone and computer systems, copier, fax and other office equipment
      
    • Occasional physical activity to include walking, climbing stairs/stepstools, bending, stooping, reaching, lifting (up to 30 pounds)
      
      This position description represents a summary of the major components and requirements of the outlined job. Other duties and responsibilities may be assigned or required as business needs dictate. Questions regarding this description should immediately be addressed to the department manager or to Human Resources.
      
      
      
      LIFE CYCLE ENGINEERING
      
      Life Cycle Engineering (LCE) is a privately held, employee-owned company with an emphasis on "doing the right thing the right way", which applies to the way we treat our customers and employees. We are proud to have been recognized as a "Best Place to Work" for 17 years running! Learn more below and at .
      Mission
      
      Our mission is to enable people and organizations to achieve their full potential.
      
      As a professional services organization, our mission is focused on our clients' people and organizations. It is our company's cornerstone belief that we will not lead the industry in assisting our clients unless we excel at helping our own people and teams reach their full potential.
      
      
      
      Culture
      
      Our corporate culture encourages personal and professional growth because LCE's success depends on the talent, innovation, professionalism, and commitment of its employees. LCE is a strengths-based organization focused on turning individual talents into strengths and then turning individual strengths into organizational performance that supports our clients' success.
      
      
      
      Benefits
      
      
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      • Affordable Medical/Dental/Vision Plans for employees and their families
        
      • Free Employee Life and Disability Insurance, with supplemental coverage options available
        
      • Health Savings Account and Flexible Savings Account options
        
      • Company matched 401(k) & company-funded Employee Stock Ownership Program (ESOP)
        
      • Paid Vacation, Holiday, Sick Leave
        
      • Continuing Education and Professional Development programs at all levels
        
      • Flexible Schedules and Relaxed Dress Code
        
      • Employer-sponsored events, social collaboration, and open communication
        
      • Free access to an extensive online training library, including certification prep
        
      • Bonus Program for outstanding contributions, Employee Referral Program, numerous Recognition Opportunities, and more---
        
        *Benefits may vary by business unit and location. http://www.lce.com/Employee_Benefits_358.html
        
        
        
        Life Cycle Engineering (LCE) shall abide by the requirements of 41 CFR - - 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that LCE take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, because of or on the basis of pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation, and any other status protected by applicable state law. In addition, LCE will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. LCE shall also abide by the requirements of 29 CFR Part 471, Appendix A.
        
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Keywords: Life Cycle Engineering, Jacksonville , Contracts Administrator, Other , Jacksonville, Florida