Accounts Payable / Accounts Receivable Specialist (Part-Time)

Company: American Recruiting & Consulting Group
Location: Jacksonville
Posted on: May 4, 2024

Job Description:

Accounts Payable / Accounts Receivable Specialist

ARC Group, a Forbes-ranked top 20 recruiting and executive search firm, has an immediate opportunity for an Accounts Payable / Accounts Receivable Specialist in Jacksonville, FL. This is part-time position at 20 hours per week but may flex to 30 hours if needed.

Job Description:
Below are some of the tasks currently being covered by that position.

Electronic Check Deposits

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• Open mail and sort out checks that need to be deposited into 3 accounts.
  
• Research payment remittance information not provided, either by contacting customers or seeking GL coding.
  
• Deposits are then divided between invoices payments or non-customer Receipts for the CASH-IN Team.
  
  Refund Checks
  
  
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  • Mail refund checks printed along with corresponding back-up. Upload copies of the checks in JIRA indicating when they were mailed.
    
    Lockbox Deposits:
    
    
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    • Prepare all CITL and CIPR lockbox deposits and mail to "cash-in" for posting.
      
      NSF Notices:
      
      
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      • Keep log of checks from customers returned as NSF and mail to CASH-IN to reverse the payment and re-open the invoice. Contact the customer to seek payment.
        
        TMW Invoice
        
        
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        • Mail out RSM invoices to customers.
          
        • Retiree Invoices
          
        • Mail out retirees' invoices and keep up with their payment status. Assist them to take payments over the phone when needed.
          
          AP Invoices:
          
          
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          • Scan AP invoices received via mail in Regency
            
            AP checks:
            
            
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            • Handle and mail checks printed in Regency
              
              Alaska AP checks:
              
              
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              • Mail out checks for Alaska fuels from the BOSCOE teams (to be phased out soon)
                
                Mail:
                
                
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                • Manages mail related to Accounting Services received in Regency (Liens, levies, unclaimed property, and others)
                  
                  Other functions/initiatives/projects developed when possible:
                  
                • Contact vendors to request invoices via email instead of mail.
                  
                • Contact vendors to switch them from paying via check to pay via ACH or Credit Card
                  
                • Contact customers to request switching to pay from checks to ACH
                  
                • Contact vendors to request refunds of any pending credits
                  
                • Contact vendors to obtain statements of account to reconcile to AP records and find credits and/other discrepancies
                  
                  Requirements:
                  
                  
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                  • Proficient in MS Office suite, Email, Internet
                    
                  • Can handle sensitive information with the highest degree of integrity and confidentiality
                    
                  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving
                    
                  • Ability to manage multiple tasks and achieve deadlines under pressure
                    
                    Would you like to know more about our new opportunity? Great! For immediate consideration, please send your resume directly to Siana Mason at smason@arcgonline.com or call, 954-715-4788. You may also view and apply for our open jobs online at https://www.arcgonline.com
                    
                    ARC Group is a Forbes-ranked top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed.
                    
                    ARC Group is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.
                    
                    Position offered by No Fee Agency to candidates.
                    
                    
                    

Keywords: American Recruiting & Consulting Group, Jacksonville , Accounts Payable / Accounts Receivable Specialist (Part-Time), Other , Jacksonville, Florida