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Special events manager

Company: Alivia Care
Location: Jacksonville
Posted on: September 24, 2022

Job Description:

Quick Apply Full-time6 hours ago Full Job Description Jacksonville, FL 32257 The Outreach and Special Events Manager provides key leadership and guidance in the management, planning, marketing, and execution of the Foundations special event fundraising efforts. In addition, this position will identify, cultivate, and solicit individuals/companies for sponsorship opportunities for special events. Responsible to stay current on Community Hospice funding needs and departmental programs. Strategizes with the Executive Director and Director of Annual Giving to determine fundraising and stewardship strategies for prospective and current donors. Plans and implements stewardship events (in partnership with Major Gifts Team). This position will supervise and evaluate the work and responsibilities of the Special Events Coordinator. The ideal candidate will exhibit confidentiality, flexibility and accountability in all aspects of the role. The Special Events Manager will attend all events including evenings and/or weekends. Primary Responsibilities: Plan, implement, market, execute and evaluate all Foundation special events to ensure event goals are met for Community Hospice & Palliative Care Foundation (CHPCF). Create and execute plans to secure, cultivate and steward corporate and individual sponsorships and secure in-kind donations. Manage a portfolio of corporate and individual donors. Ability to represent CHPCF at select public speaking engagements of any size group when assigned and give tours to supporters. Coordinate with leadership team, councils and staff in 3A counties with fundraising events. Responsible to develop and oversee event budgets, action plans, timelines, negotiate event contracts, create innovative ways to increase revenue while managing expenses. Leads post-event evaluation, identify challenges, areas for improvement and successes and report to team. In cooperation with Director of Annual Giving, creates overall vision for fundraising events and participates in long term planning and research for strategic growth of events. Develops and coordinates promotional activities to ensure the success of events and to enhance public awareness of CHPC and its programs. Recruit and coordinate volunteers for community and foundation events. Directly maintain all records of volunteers and their hours. Identify and develop volunteer leaders to serve in leadership roles of Foundation special events. Expediently provide all event/campaign information to gift processing team to be entered in database and confirm all donors are acknowledged promptly. Analyze event and campaign results to identify donors and groups for further cultivation, identify potential donors and sponsors, and assess feasibility for continuation of events and/or development of new events. Maintain contact with assigned donors. Directly plan and manage all aspects of event logistics including: a) securing family sponsorships for our signature event; b) coordinating committee meetingshandle meeting notifications, attendee documentation, take and distribute meeting minutes, and follow up with non-attendees; c) coordinating event mailingssave the dates, invitations, attendee and sponsor thank you letters, and all e-newsletters as needed; d) securing and managing volunteers; e) overseeing special event e-newsletters, web/internet and intranet updates as needed. In partnership with the Director of Annual Giving and Communications Department, manage the development of all CHPCF fundraising special event electronic and printed materials including all appropriate event and mission messaging. Keep apprised of advances and trends in the field through networking, education and journals. Bring information relevant to the Foundation and its work to the attention of Foundation staff and leadership. Develop relationships with donors and volunteers in the course of normal activities, being alert to those who may be candidates for more involvement, additional cultivation and giving. Qualifications:Education/Experience: Bachelors degree required. Five years nonprofit development and event experience preferred with an emphasis on special event logistics and volunteer oversight. Knowledge, skills and abilities: Possess a demonstrated understanding of typical office procedures, protocol and equipment. Able to use standard office software, e.g. Microsoft Word, Excel and Outlook with a high level of proficiency. Working knowledge of Raisers Edge database documenting all aspects of special events and volunteer management preferred. Excellent command of the English language including usage, grammar, spelling and punctuation; business letter and report writing techniques; modern office methods and procedures, equipment and filing systems; and office machines. Skilled at responsible administrative work requiring independent judgment with speed and accuracy; excellent organizational skills; ability to perform more than one task at a time; the learning, interpreting and application of organizational policies, rules and regulations; taking dictation/minutes and transcribing accurately; the ability to work under pressure and timelines; interpersonal skills; good communication skills; disseminating information accurately and efficiently. Possess a demonstrated willingness to adapt to varying work load. Can adapt to heavy workloads periods, then fill in for others on other tasks as time is available and priorities change. Willing to pitch-in to help others when deadlines are tight or the workload is heavy, e.g. preparing for event and special campaign mailings. Able to maintain professional and cordial working relationships with staff and volunteers. Positively represents CHPCF in all interactions within CHPC. Possess skill and accuracy in entering data into a software database following guidelines and being alert to patterns and potentially questionable information. Per mandates from the Centers for Medicare & Medicaid Services (CMS) Alivia Care, Inc. and its subsidiaries, affiliated entities, joint ventures and related entities(including, without limitation, Alivia Care of Georgia, Inc., Alivia Care Solutions, Inc., PACE Partners of Northeast Florida, Community Hospice of Northeast Florida, Inc. and Community Hospice & Palliative Care Foundation) requires the COVID-19 vaccine. If hired, you will be required to produce proof of vaccination as a condition of employment. Exemptions for medical or sincerely held religious beliefs may be requested according to EEOC guidance but approval is not guaranteed. In addition, approved exemptions do not guarantee that an accommodation can be made that will allow you to perform the essential functions of the role. Each situation is considered on a case by case basis. Please consider this risk before deciding to move forward with your application. To apply please email your resume to Francie.Brumley@AliviaCare.com Quick Apply

Keywords: Alivia Care, Jacksonville , Special events manager, Executive , Jacksonville, Florida

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